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Teams
- Procurement teams
- Compliance teams
- Vendor management teams
- Finance departments
- Operations teams
- Risk and governance teams
- Project management teams
xINDEXHUB Overview
One workspace for business onboarding and compliance
xINDEXHUB is a business onboarding, verification and compliance management platform designed to help organisations manage supplier information, documents, approvals and ongoing compliance in one secure digital workspace.
Replace fragmented processes involving emails, spreadsheets, shared folders and manual follow ups with a structured and auditable system.
Buyer organisation
Define requirementsInvite suppliers
Collect and review evidenceApprove and monitor
What xINDEXHUB does
A clear process from information request to ongoing oversight
Organisations can bring supplier information, evidence, review activity and decisions together in one controlled environment.
- Create and manage supplier profiles
- Invite suppliers to submit required information
- Collect company documents and certificates
- Configure supplier compliance requirements
- Assign reviewers and approval responsibilities
- Track document expiry dates
- Request updated or missing information
- Record supplier approval decisions
- Securely share selected business information
- Maintain a complete audit history
Who the platform is for
Built for organisations that manage external business relationships
xINDEXHUB supports teams that regularly onboard and manage suppliers, contractors, service providers and business partners.
Sectors
- Construction
- Real estate
- Facilities management
- Logistics
- Hospitality
- Property management
- Professional services
- Large corporate groups
How the platform works
Connected workflows for buyers and suppliers
For buyer organisations
Configure, review and monitor
A buyer creates a workspace, configures requirements, invites suppliers, reviews submissions, records decisions and monitors ongoing compliance.
- 1Create an organisation workspace
- 2Define supplier requirements
- 3Invite suppliers
- 4Collect documents and company information
- 5Review submitted evidence
- 6Request clarification where required
- 7Approve or reject submissions
- 8Track expiries and renewals
- 9Maintain an audit trail
For suppliers
Build, respond and maintain
Suppliers create a reusable business profile and submit information requested by buyer organisations.
- Add company information
- Upload licences, certificates and insurance documents
- Respond to buyer requirements
- Update expired documents
- Track outstanding actions
- Reuse approved information where permitted
- Control what information is shared
Key platform features
Tools for every stage of supplier management
Business onboarding
A structured onboarding process helps organisations collect the correct supplier information from the beginning.
Document management
Documents can be uploaded, reviewed, categorised, replaced and monitored throughout their lifecycle.
Compliance requirements
Buyer organisations can configure requirements around internal policies, industries, projects and supplier categories.
Expiry monitoring
Track expiring licences, insurance documents, certificates and other time sensitive records.
Secure sharing
Share selected documents or business information with authorised recipients using controlled, expiring access.
Roles and permissions
Organisation roles help ensure each person has access to the information and actions appropriate to their responsibilities.
Audit history
Important actions can be recorded to provide accountability and visibility across the supplier management process.
Verification statuses
Clear language for what has been checked
Different statuses help users understand the stage of review, the scope of any check and who made the final decision.
Self declared
Information has been provided by the company and has not yet been independently reviewed.
Submitted
Information or evidence has been submitted for review.
Under review
An authorised reviewer is currently assessing the submission.
Document reviewed
The submitted document has been reviewed for the stated requirement.
Source checked
Relevant information has been checked against an available source.
Buyer approved
The buyer organisation has recorded its approval decision.
More information required
The reviewer needs clarification or additional evidence.
Expired
A time sensitive record has passed its stated expiry date.
Rejected
The submission has not met the reviewing organisation’s requirements.
Unable to verify
The available information was insufficient to complete the requested check.
Roles and permissions
Controlled access for different responsibilities
Roles help organisations separate ownership, administration, reviews, contributions, billing and viewing access.
Organisation ownerAdministratorCompliance managerReviewerProcurement userSupplier contributorRead only userBilling administrator
Platform benefits
Less chasing, clearer accountability and stronger decisions
A consistent process gives teams better visibility while helping protect sensitive business information.
- Reduce manual document chasing
- Improve business onboarding speed
- Increase visibility of compliance status
- Reduce the risk of expired documents
- Improve internal accountability
- Standardise supplier review processes
- Strengthen audit readiness
- Improve collaboration between buyers and suppliers
- Protect sensitive business information
- Make faster and more informed supplier decisions
Privacy and control
Business information remains under authorised control
xINDEXHUB is designed around controlled access and permission based sharing. Business information and documents remain private unless an authorised user chooses to share them.
The platform is an independent technology provider. It does not replace government authorities, regulatory bodies, legal advisers or buyer organisations’ internal approval responsibilities.
Business model
Flexible software and service opportunities
xINDEXHUB can operate through a subscription software model with plans for suppliers, small teams, growing organisations and enterprise customers.
Monthly or annual subscriptionsEnterprise contractsImplementation servicesPremium supportIntegrationsVerification servicesCustom compliance workflowsSupplier network services
Overall positioning
A secure business onboarding and compliance management platform
xINDEXHUB helps organisations collect, review, approve, monitor and share supplier information through one structured digital workspace.
The long term opportunity is to become a trusted supplier network where businesses maintain reusable profiles and connect with multiple buyer organisations while controlling access to their information.