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How xINDEXHUB works
What happens after you create an XIndexHub account
Complete the company record, add documents or products, choose what becomes public, and use separate review and sharing steps when evidence is required.
FIVE WORKSPACES
See what you can complete in each area
Profile, documents, review, directory search and Secure Share are separate so a stored file is never confused with a completed review.
PROFILE
Interface previewCompany profile
1Company identity
2Industry and description
3Public branding
DOCUMENTS
Interface previewDocument centre
1Private document storage
2Entered issue and expiry dates
3Current review status
REVIEW
Interface previewCompliance review
1AI-assisted pre-check
2Inconsistency flags
3Authorised human decision
NETWORK
Interface previewBusiness discovery
1Opted-in businesses
2Structured company information
3Account-gated profile details
SHARING
Interface previewSecure sharing
1Selected information only
2Named recipient company
3Revocable, time-limited access
TWO SIDES OF THE WORKFLOW
What buyers do and what suppliers maintain
Buyer journey
- Search opted-in businesses.
- Review available business profile information.
- Request or receive selected evidence through Secure Share.
- Assess requirements and record an internal decision.
- Continue monitoring relevant profile and document status.
Supplier journey
- Create the business workspace.
- Complete accurate company information.
- Upload and maintain relevant documents.
- Respond to review issues and replace expired evidence.
- Share selected information and improve procurement readiness.
Automated checks
Assistance, not final approval
Implemented automated tools can classify eligible files, extract visible information, compare user-entered dates and flag missing, expired or inconsistent information. Results remain subject to human review.
Manual review
An authorised person makes the decision
Manual review is recorded separately from automated output. A verified label should only be used when the displayed verification criteria and specified source have actually been completed.
How information sharing works
An authorised business user chooses the eligible fields and documents, the intended recipient and the access period. The recipient accepts the Secure Share before viewing it. Access can expire or be revoked.
When a document expires
The expired status remains visible in the document workflow and should prompt replacement. Automated expiry detection is a pre-check; the business and its reviewers remain responsible for maintaining current evidence.
Workflow questions
Important details before you begin
Does uploading a document verify it?
No. Uploading stores the document and records its submitted status. Automated checks and authorised human review are separate stages.
What does the automated check do?
Where supported, it can classify a document, extract visible fields, compare entered dates and flag expiry or inconsistencies. It does not independently prove legal authenticity.
Can a recipient see every document?
No. Secure Share includes only the eligible fields and documents selected by an authorised sender, for the intended recipient and access period.
What happens when a document expires?
The document status can show that it has expired and the business can upload a current replacement. An expired item should not be treated as current compliance evidence.
Create the record your team will keep current
Start with a company profile. Contact us if you need buyer onboarding, supplier review or an enterprise workspace.
xINDEXHUB is an independent technology platform and is not affiliated with any government authority.